This is for the TMYC Office and System Administrators
The Members Page: The Message Board
- Lists the title and date of all Notices and Events irrespective if member is signed-in or whether the post is not public.
- The list is in descending sequence of date: event-date for Events and post-date / modified-date for Notices.
- The list shows the title and either event-date or post-date. No content is shown.
- Clicking a title will take the user to a page showing as much content of the Notice or Event that is permitted – see Page showing an individual Notice or Event
- The Events shown here are the next 5 events that are published or pending, plus any future events beyond those 5 that are bookable & published.
- ‘published‘ events link to their event booking page; ‘pending‘ do not.
Create an Event
From the Members Page, right hand sidebar, select “Write new Event”.
Keeping Club Member Only Information away from non-members
As non members can see event details via the programme, any club-only information (typically the organiser contact details, or other personal information) should be entered after a ‘more’ tag.
Events open to the Public
mark the post as category public. Do not include member or club-sensitive information.
Event Organiser
This name must be spelt the same way as recorded in the system to be recognised as the organiser.
Note that the named organiser is able to edit the bookings and view the reports in the same way as the office.
For bookable event not ready for bookings (e.g information is not complete or the booking details are still being set up), then change status to pending until event is ready, then change status back to published.
For events with a dress code then I suggest describe that at the beginning of the content before a more tag. This enables the dress code to be shown on the Message Board without members having to sign in.
Manage an Event Booking
Close online booking after bookings made
If event has not reached max places but want to prevent additional online booking by members, then via system admin, change Event field Booking Online to ‘closed – office only’. This allows only the Office to manage the bookings until start of event and add up bookings to max places.
Max places cannot be exceeded.
Change Menu or Choices after a booking made
Write a Notice
From the Members Page, right hand sidebar, select “Write new Notice”.
Club Member Only Information and Lengthy Content
As non members may find this notice, if the notice contains club-only information it is suggested that the first sentence or so contains a summary of the notice – and the rest is hidden after a ‘more’ tag that can be viewed only if the post is marked with category ‘public’ or if viewed by a signed-in club member.
Manage the Programme
The programme as displayed comprises all events for a year that is specified in the red section under menu item Members > Events Summary.
The programme shows all events apart from those ‘Saved as Draft‘.
The programme when viewed by non-members does not link to event bookings.
The programme, when viewed by members, link events saved as published to that event’s booking page, i.e those with states of ‘pending or draft do not.
To setup the next year’s programme:
- enter next year’s events as published;
- to check all OK, via Events Summary, press button Preview Next Year; For next year’s preview published, pending and draft status are all shown with link to the event.
- so the website can show the new programme, change the year in the red section of Events Summary
IF the organiser name matches the logged-in user name then yes – an organiser, secretary or administrator all have the same privilege on the booking in this instance.
Adding Images or Documents
Menu: Members > Message Board
- Lists the title and date of all Notices and Events irrespective if member is signed-in or whether the post is not public.
- The list is in descending sequence of date: event-date for Events and post-date / modified-date for Notices.
- The list shows the title and either event-date or post-date. No content is shown.
- Clicking a title will take the user to a page showing as much content of the Notice or Event that is permitted – see Page showing an individual Notice or Event
Menu: Members > Events
- This menu item is only shown to signed-in members, and therefore is not accessed by search engines, however it can be accessed directly by previous users via www.tmyc.org.uk/members/notices/
- It lists all Events
- Events that contain the ‘more’ tag will only show information that is before the ‘more’ tag – clicking the title will take the user to a page showing as much content of the Event that is permitted – see Page showing an individual Notice or Event
Page showing an individual Notice or Event
Only ‘published’ events are shown in detail,. ‘pending’ are shown with title only and a warning message, ‘draft’ are not shown.
The amount of content shown depends on whether the user is signed-in, the post is marked as ‘public’ and whether the ‘more’ tag has been used:
- If the Notice or Event does not contain a ‘more’ tag then:
- if the user is signed-in or the post has a category of ‘public’ then all content is shown;
- if the user is not signed in and the post does not have a category of ‘public’ then an excerpt of the content will be shown (first 250 characters).
- If the Notice or Event does contain a ‘more’ tag then:
- if the user is signed-in or the post has a category of ‘public’ then all content is shown;
- if the user is not signed-in and the post does not have a category of ‘public’ then only content up to the ‘more’ tag will be shown, and the user is informed they must sign-in to see further details.
Club Documents and Information
e.g Club Rules and Traditions
These are maintained as web pages with the template of “Document Print”. This means that the latest version is always on the web.
The page content should exclude the Club Logo as the template “Document Print” adds the Club Logo, removes everything apart from the page content and sets the font.
Some documents may be stored as a pdf in which case the menu should link directly to the pdf, and the pdf contains everything needed for printing.
When adding a new member’s Pages
Add a page with page Members as parent. This is important to restrict access to member’s only.
When adding a new training Pages
Add a page with page Training as parent.
When adding a new venue Pages
Add a page with page Venue Hire as parent.
Sidebars
Where a single photo appears, that is controlled by the page’s featured-image.
This is assigned in Admin > Page > Edit
This Document Versions
21nov2019 – theme TMYCtheme2019; add page-regalia
18sep1018 – updated template table
24sep1016 – changes to events
1oct2015:
- added template ‘member-only’ so that direct call of page for members only checks that the user is logged on before displaying anything..
1.1 Changes to the System
Events, 24 sept 2016
Request . We have events where it is necessary for members to fill in a booking form in addition to anything they may put on the on-line form. What would be nice is to have two types of event, those that can be booked on-line as at present and others where the form can be downloaded, filled in and sent back but with a list of bookings on-line. The list to be entered by the Office.
Changes
1. Via Admin> Toolset replaced event post field online_booking to book_online with radio buttons where :
None means no online booking. DB record content 0.
Members is as now, DB record content 1.
Office only to be the new facility, DB record content 2.
2. content-event.php v2.1 and page-events.php to load meta data ‘wpcf-book-online’ instead of ‘wpcf-onlne-booking’.
Events 22Nov 2019
Changes
Edit event – additional radio button ‘Closed. Office only’ stops members booking in regardless if event is full or not. This does not prevent organiser or office from adding bookings (max places permitting), or amending bookings.
Regalia, 22 nov 2019
added regalia page to display products and a regalia booking form.
This is accessible only to members.
The form sends email to office and to member
NEWS banner
To change the NEWS banner in the website heading:
– once logged on to the members section, bottom right under ‘user menu’ is a link ‘change the news’;
– Click that and that takes you to a post containing the news banner items;
– note that each news item is in a separate paragraph block that I show in the heading one after the other in the same line;
– to remove an item: delete the paragraph block or its contents.